Date Posted: January 13, 2026
Application Deadline: January 23, 2026
Job Type: Full-Time / Permanent
Job Category:

• Health and Wellness

Job Start Date: Immediately
Job Location: On-site Position (Charlottetown, PEI, Canada)
Positions Available: 1
Salary: $26.94 - $29.29 per hour
Hours Per Week: 37.5

Job Description

Duties will include but are not limited to:

• Act as the primary point of contact for the patients of the Geriatric Program by coordinating and scheduling appointments, answering calls and receiving patients and visitors; assist with follow up and wait list management.
• Provide secretarial functions for the geriatric team who practice in a variety of clinical settings; communicate effectively with team members from all programs who interact with the service.
• Greet patients and public with tact and empathy.
• Screen telephone calls for the geriatric team, determine nature of urgency, relay messages, provide information, and respond to requests and direct calls appropriately.
• Enter and manage all records of patient visits and activities; ensure the orderly creation, receipt, retrieval of patient files according to protocol.
• Maintain up–to-date filing system for client appointments and administrative correspondence that assures access to information.
• Transcribe medical reports, memos and correspondence and transmit to other care providers as requested by team members.
• Receive, screen, prioritize and prepare incoming and outgoing mail; maintain staff electronic calendars.
• Compile and calculate statistical reports for the Geriatric Program (running reports, entering data in spreadsheets, i.e., Excel, Access, etc.); create and maintain spreadsheets.
• Compose routine correspondence, photocopying and taking minutes.
• Create new forms when required.
• Prepare Power Point presentations for team members.
• Maintain and submit records of services provided for invoicing and for billing purposes.
• Maintain an inventory of adequate supplies for the program activities; prepare requisitions for administrative / medical supplies and equipment using Oracle Financial Management System.
• Prepare and enter payroll, maintain records, verify hours and leave forms.
• Assist with requests for and preparation of educational activities, workshops, conferences provided by the Geriatric Program.
• Other related duties.

Qualifications

Minimum Qualifications:

• Successful completion of Grade XII and successful completion of a recognized Medical Support Services Program, Secretarial or Office Studies Program with a specialized course in Medical Terminology.
• Considerable experience in related secretarial work.
• Excellent interpersonal skills to communicate with frail elderly adults and their families.
• Excellent time management and organizational skills, have the ability to work and make independent decisions with limited supervision.
• Proficiency in the use of word processor and medical transcription.
• Typing speed of 50 wpm, net of errors.
• Computer training and experience with relevant software programs; i.e., word processing, spreadsheets, database systems, financial systems and email.
• A good previous work and attendance record.
• Experience using digital transcribing software will be considered an asset.
• Knowledge of the Provincial Geriatric Program will be considered an asset.
• Recent experience in a medical clinic setting will be considered an asset.
• Additional relevant education and experience will be considered an asset.

Other

Please Note: Please ensure the application clearly demonstrates how you meet the noted qualifications as applicants will be screened based on the information provided.

The successful candidate will be the only individual receiving written notification of competition results.

Salary Range: $26.94 - $29.29 per hour

Bi-Weekly Hours: 75.0 Hours Bi-Weekly / 8 – 4 / Monday to Friday

Posting ID: 170448-0925PGPI

Closing Date: Friday January 23, 2026 at 4:00pm

How to Apply

Submit your application by email to the company contact listed below.
Documents to be included:

Cover LetterResume

Company Information

Company Name: Health PEI

Address: 16 Garfield Street

City/Town: Charlottetown

Postal/Zip Code: C1A 7N8

Province/State: PEI

Country: Canada

Website: HealthPEI.ca

Company Contact

Contact Person: Calvin Armoo

Contact Person Job Title: Recruitment Coordinator

Telephone: 902-213-6446

Email: carmoo@ihis.org