The Atlantic Police Academy (APA) is seeking a highly skilled, organized, customer service-oriented individual for the position of Administrative Assistant. Responsibilities include the following:

• Develop, coordinate, and maintain detailed training schedules for core programs, in-service courses, and contract training.
• Strategically schedule instructional staff while proactively identifying and resolving scheduling conflicts as they arise to ensure curriculum flow.
• Liaise with management and instructional staff to determine scheduling and resource needs.
• Provide administrative support for Department of Fisheries and Oceans and in-service courses.
• Coordinate guest presenters, resource instructors, and actors for scenario-based training sessions, including preparing letters and follow-up.
• Manage facility bookings and rental requests, including communication with external agencies and coordination with Facility Management.
• Assist with preparing and submitting ISO forms, maintaining accurate documentation for quality control.
• Monitor building access, greet and direct visitors, and manage the assignment of pass cards.
• Respond to general inquiries from the public, students, and staff.
• Maintain and update the reception lobby display with course and event information.
• Record and distribute notes from weekly staff meetings.
• Support Kit Shop operations in the absence of the Quartermaster, including operating the cash/debit system and preparing deposits.
• Provide general administrative support as needed.
• Perform other duties as required.

• Post-secondary diploma in administrative or executive secretarial support, coupled with a minimum of two years recent related experience. An equivalent combination of education and experience may be considered.
• Excellent interpersonal and communication skills (verbal, written & electronic).
• Demonstrated proficiency in MS Office Suite (Word, Excel, Outlook, PowerPoint).
• Proven ability to work independently and as part of a team.
• Strong organizational and time management skills with attention to detail.
• A strong commitment to excellence in customer service.

Please submit your resume, cover letter, and three references by email, quoting the competition number #26-13

Human Resources
Montgomery Hall
t: 902.566.9514
careers@hollandcollege.com

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