The Health Studies department is seeking a highly motivated, customer service-oriented individual for the position of Administrative Support. Responsibilities include the following:

• Act as the first point of contact and a key resource for students, staff, faculty, the public, and external stakeholders by responding to inquiries, providing front-line support, and directing requests appropriately within the Health Studies department.
• Provide comprehensive administrative support to the Program Manager, including calendar management, coordination of meetings, preparation of correspondence, and general office administration.
• Coordinate departmental and committee meetings by scheduling meetings and appointments; preparing agendas; compiling and composing background materials; recording and distributing minutes; and following up on action items.
• Monitor departmental budgets and expenditures, track variances, maintain and track salary spreadsheets (including timesheet hours for casual employees) and liaise with the Finance Department as required.
• Prepare requisitions, process travel claims, code and submit invoices.
• Arrange travel accommodation and prepare itineraries for faculty and staff, as required.
• Maintain accurate manual and electronic filing systems, including confidential records and detailed documentation in accordance with ISO and College record-keeping requirements.
• Assist with onboarding and orientation of new employees, ensuring required documentation and forms are submitted to necessary departments.
• Other duties as required.

• Post-secondary diploma in business or office administration with a minimum of two years of recent related experience. An equivalent combination of education and experience may be considered.
• Excellent oral, written, and interpersonal skills.
• Proficient computer skills using a variety of software applications including Microsoft Word, Excel, and Outlook.
• Proven ability to work independently and as part of a team.
• Exceptional organizational, attention to detail and multi-tasking skills.
• Demonstrated ability to maintain confidential and sensitive information.
• A strong commitment to excellence in customer service.

Please submit your resume, cover letter, and three references by email, quoting the competition number #26-06

Human Resources
Montgomery Hall
t: 902.566.9514
careers@hollandcollege.com

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