The Curriculum Services & Learner Management Support (LMS) Department is seeking a highly organized and motivated individual for the position of Administrative Assistant. Responsibilities include the following:

• Respond to inquiries and act as central resource and contact person within the department for staff, faculty, and the public.
• Compile background material, prepare agendas, attend meetings, record, and distribute minutes for departmental meetings, professional development and Certificate in Adult Education (CAE) advisory groups, and other meetings, as required.
• Prioritize administrative work schedule to meet deadlines, based on accurate understanding of the department functioning and college calendar.
• Source and compile information in a useable format for reports and presentations.
• Compose/prepare correspondence, forms, and reports.
• Schedule meetings, practicum visits, sessional classrooms, and appointments.
• Provide data entry for course shells and schedules.
• Liaise with internal staff and external stakeholders and service providers.
• Maintain/improve departmental files and accurate detailed ISO records/documentation.
• Arrange out of province travel for department staff, as required.
• Support event coordination, such as CAE graduation and staff training sessions.
• Perform clerical and routine accounting duties such as processing purchase requisitions, travel claims, order forms, monitor spending within budget, track renewal dates and anticipated spending, and reconcile budgets.
• Communicate professionally within and across departments.
• Problem-solve and find efficiencies to improve administrative processes within the department.
• Perform other duties, as may be required.

• Post-secondary education in Business/Office Administration with a minimum of two years recent, related experience. An equivalent combination of education and experience may be considered.
• Well-developed interpersonal and communication (verbal and written) skills.
• Strong organizational, editing, and multi-tasking skills with the ability to manage competing priorities and meet deadlines.
• Proficient in all aspects of MS Office Suite and comfortable working in a digital environment.
• Proven ability to work independently and collaboratively within a team.
• Demonstrated ability to maintain confidential and sensitive information.
• Familiarity with higher education institutions and an understanding of educational principles and practices is considered an asset.
• Project coordination or project management skills are considered an asset.

Please submit your resume, cover letter, and three references by email, quoting the competition number #25-22

Human Resources
Montgomery Hall
t: 902.566.9514
careers@hollandcollege.com

Classification:

SY4 (as per the Memorandum of Agreement between Holland College and the PEI Union of Public Sector Employees – Administrative and Support).

Salary:

Deadline: